Manual of Operations

Welcome

aidan (aidan@undisclosed.example.com) — 2025-10-08T15:06:49+00:00

Welcome NB: THIS PAGE IS NO LONGER CURRENT Welcome to the BCA Manual of Operations. This is a working document detailing BCA's standard operating procedures. Please feel free to browse. Minor amendments, to keep the document up to date, should be made regularly.

AGMs - [Voting Procedures] Edits to reflect the constitution

aidan (aidan@undisclosed.example.com) — 2025-03-12T19:02:06+00:00

AGMs The Constitution requires that the Annual General Meeting (AGM) be held annually in June (or as soon as reasonable thereafter). Timeline At least 18 weeks before: Secretary to publish time, date and place of meeting. This is a Constitutional requirement. Best effort should be made to ensure this information reaches as many members as possible. This should ideally include direct email communication with those members with who we can communicate, as well as through use of the BCA website…

sidebar

aidan (aidan@undisclosed.example.com) — 2024-12-27T00:13:30+00:00

* Welcome * Council * Executive * Working Groups * Finances * General Meetings * General Information * Officer Information * Playground * Wiki

Artificial Cave - More cave info added

aidan (aidan@undisclosed.example.com) — 2024-12-26T23:41:11+00:00

Artificial Cave The Artificial Cave was donated by Entre-Prises UK in 2010. As part of this an agreement was signed by BCA. (info needed) A trailer was subsequently purchased by BCA along with various other bits and pieces. The Artificial Cave is now available for use by BCA Members, providing they are willing to abide by certain conditions outlined during the booking process. (copy needed)

Finances

aidan (aidan@undisclosed.example.com) — 2024-12-26T23:36:00+00:00

Finances BCA Finances are regulated by Article 8 of the Constitution. BCA Finances are managed by the Treasurer and Finance Committee and published annually on the BCA Website. The Treasurer reports on BCA finances and advises on monetary policy to the BCA Council who make financial decisions. The Treasurer and Bookkeeper are able to act without Council approval in the course of the ordinary day-to-day financial activities of the organisation.

Countryside Rights of Way - created

aidan (aidan@undisclosed.example.com) — 2024-12-26T23:30:19+00:00

Countryside Rights of Way The working group's page on the BCA Website with its documents and minutes can be found here. This Working Group is currently dormant Convenor: Vacant Convenor Email Address: crow@british-caving.org.uk Membership: Those co-opted by the Convenor.

Working Groups - CRoW added

aidan (aidan@undisclosed.example.com) — 2024-12-26T23:24:00+00:00

Working Groups Working Groups are dealt with by Article 6.10 of the Constitution. They are set up by BCA Council, which should determine their terms of reference. Each Working Group should have a Convenor who will chair and direct the actions and discussions of the Working Group. Convenors will be appointed by the

Council Members - Updated to reflect current practices

aidan (aidan@undisclosed.example.com) — 2024-12-26T23:21:50+00:00

Council Members Council is made up of the following voting Officers and Representatives. These should form part of the BCA’s Council mailing list and should receive all BCA Council circulars including meeting notifications. The current composition of the

Annual Appointments - Updated to reflect current practices

aidan (aidan@undisclosed.example.com) — 2024-12-26T22:56:51+00:00

Annual Appointments Working Group Convenors At the Council Meeting following the AGM when the BCA Council confirms the continued operation of the Working Groups, the BCA Council will appoint a Convenor for each continuing Working Group. Officer Appointments The following posts are appointed annually by Council. This is usually done in the

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