Differences
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officer_information:secretary [2011/08/16 13:06] – damian | officer_information:secretary [2020/01/13 16:43] (current) – external edit 127.0.0.1 | ||
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- If any ordinary member makes a proposed amendment, and this is subsequently supported at the AGM, then a Ballot has to be carried out. This is expensive and it is worth considering adding other worthwhile amendments at the same time. These need to be agreed at or before the March Council Meeting, to follow the correct approval process. | - If any ordinary member makes a proposed amendment, and this is subsequently supported at the AGM, then a Ballot has to be carried out. This is expensive and it is worth considering adding other worthwhile amendments at the same time. These need to be agreed at or before the March Council Meeting, to follow the correct approval process. | ||
- Check the final document very carefully before submitting it - small typos could result in the Ballot' | - Check the final document very carefully before submitting it - small typos could result in the Ballot' | ||
- | - It makes sense to send Individual Members and Group Members different coloured ballot papers, so there could be no confusion. | + | - It makes sense to send Individual Members and Group Members different coloured ballot papers, so there could be no confusion. |
- | - Only paid-up members can vote, so RCCs and Constituent Bodies | + | - Group Members include Regional Councils and Constituent Bodies, each of whom should receive a Ballot Paper. |
+ | - Only paid-up members can vote, so Associate Members | ||
- The Constitution requires that the end of the ballot be 30 days after it is posted out. Since the closing date has to be put on the Ballot Papers before they are even printed, this is pretty much impossible. A best estimate is all that can be sensibly given. It is probably best practice to give members slightly more, rather than slightly less time. | - The Constitution requires that the end of the ballot be 30 days after it is posted out. Since the closing date has to be put on the Ballot Papers before they are even printed, this is pretty much impossible. A best estimate is all that can be sensibly given. It is probably best practice to give members slightly more, rather than slightly less time. | ||
- Only original Ballot Papers should be accepted in the vote unless prior approval had been given for a specific Individual or Group by the Secretary. This minimises potential for fraud while also saving the Secretary from posting out replacement Ballot Papers if they were lost, or the member wishes to keep them for archiving purposes. | - Only original Ballot Papers should be accepted in the vote unless prior approval had been given for a specific Individual or Group by the Secretary. This minimises potential for fraud while also saving the Secretary from posting out replacement Ballot Papers if they were lost, or the member wishes to keep them for archiving purposes. |