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--- general_meetings:agm [2020/01/21 21:57] – [Attendance] matt
+++ general_meetings:agm [2020/01/21 21:59] – [Voting Procedures] matt
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 ===== Voting Procedures =====
-Voting is split into two Houses: Individual Members and Group Members.
+Voting at General Meetings is done by a show of membership cards of individual members present at the meeting.
-Individual Vote: All current individual members, including honorary members, are entitled to vote in the Individual round of voting, except the Chairman and Recorder of the meeting.
+**The following items of business will require voting:**
-Group Vote: Each group member is entitled to send one voting delegate, who shall have been authorised to do so in writing by that group. No individual shall vote on behalf of more than one group member.
+  - Appointment of Honorary Members and an Honorary President (50% majority of all votes required with no subsequent online voting).
+  - Accepting minutes, reports and other regular ‘housekeeping’ duties or matters arising that would not be considered ‘motions’ (50% majority of all votes required with no subsequent online voting).
+  - Submitted motions. It is suggested that before any voting occurs, those attending the meeting should debate any presented motions and, if necessary (and with the permission of the proposer), refine or consolidate them. The final motions must then receive the support of ≥20% of all individual members present and eligible to vote, or ≥10 individuals, whichever is lowest, to pass at the meeting. Motions passed at the meeting must then be progressed to an online vote of all individual members.
-The quorum is 10 individual members and 5 persons eligible to vote on behalf of group members.
+Motions are considered to be items put forward that would make any change to the constitution or involve taking a significant action or making a significant change to BCA operations, policy, procedure or position. They are expected to be submitted in advance on the agenda. In the event of uncertainty as to whether something should be a ‘motion’ or a ‘housekeeping’ matter, the Chair shall make the final decision, and the idea is that common sense should prevail here. The default position, in the event of indecision or dispute should be to consider the item a ‘motion’ and process accordingly.
-Any motion NOT affecting the Constitution shall be taken as having succeeded if a majority of those eligible to vote in both houses support it. For a motion affecting the Constitution then a 70% majority is required in both houses. It should be noted that this does not automatically change the Constitution, but rather allows a full ballot of ALL members. Notes on conducting such a ballot are [[officer_information:secretary#procedure_for_ballots_on_constitutional_amendments|here]].
+The constitution states that ‘uncontested candidates’ for Council position ‘will be elected’. This wording was based on the pre-2019 status quo of appointing unopposed candidates without a vote. This should therefore be the default interpretation.
+It is very desirable for contested Council positions to be resolved at the meeting by mutual agreement between the candidates. The Chair is encouraged to try to facilitate discussions of this nature. However, if this is not possible, then the contested position and candidates will be progressed automatically to an online vote, in which it would be good practice to provide the candidates the opportunity to include a statement.
+The quorum for a General Meeting is 10 individual members eligible to vote.
+Online voting should be available to all BCA Individual Members for a 30-day period commencing as soon as is possible after the General Meeting. It is good practice to ensure this is well communicated to all members by email (if possible) and through the BCA website and social media. Motions must receive 50% support of all votes cast (70% for changes to constitution) to be accepted. For contested positions or multi-choice option motions, the candidate or option with the most support will be appointed/accepted.
+For the purposes of all voting, abstentions are not considered a ‘vote’.
 ===== Meeting Minutes =====