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council:meetings [2020/01/21 21:38] – [Procedure for Accepting Reports:] matt | council:meetings [2020/01/21 21:40] – [Voting Procedures] matt | ||
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===== Meeting Minutes ===== | ===== Meeting Minutes ===== | ||
- | Minutes of meetings should include: | + | **Minutes of meetings should include: |
- | | + | |
- | | + | |
- | * any matters arising from previous minutes | + | |
- | * reports to Council from Executive, Officers and appointees (which should be attached to the minutes) | + | |
- | * details of discussions on specific issues, points raised and decisions taken including, where appropriate, | + | |
- | * a means of indicating actions to be taken outside of the meeting, such as an " | + | |
- | Minutes | + | - Date, time and location. |
+ | - Details | ||
+ | - Apologies given for absence. | ||
+ | - Any matters arising from previous minutes. | ||
+ | - Outcomes of any actions from the previous meeting. | ||
+ | - Details | ||
+ | - Details | ||
+ | - A means of indicating actions | ||
- | On publishing Draft Minutes | + | Minutes |
- | * all [[council: | + | |
- | * anyone | + | |
- | * any other person or organisation the Secretary or another Council Member | + | |
- | A copy of all Draft Minutes | + | **On publishing draft minutes, the Secretary |
+ | |||
+ | - Upload them to the BCA website, ensuring | ||
+ | - Broadcast their availability via email to all BCA Council members. | ||
+ | |||
+ | Minutes must be approved at the next Council meeting. Only in the event of significant changes being made should approved minutes also be broadcast, although they should always be updated to a ‘final’ | ||
- | Only in the event of significant changes being made at the following Meeting, should approved Minutes also be distributed as above, although they should always be updated on the BCA Website. | ||
===== Voting Procedures ===== | ===== Voting Procedures ===== | ||
- | Voting is by simple majority of those present and eligible to vote with no minimum number necessary for the meeting to be quorate. The Chairman | + | Voting is by simple majority of those present and eligible to vote with no minimum number necessary for the meeting to be quorate. The Chair shall hold the casting vote. The Council Members page gives a list of those eligible to vote. Although an individual is free to represent more than one Group, nobody is entitled to more than one vote. |
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- | //Formally adopted at 2012 AGM. Last review: 11/06/12// | + | //Formally adopted at January 2020 Council Meeting. Last review: 11/01/20// |