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council:meetings [2020/01/21 21:37] – [Applications for Club Membership:] matt | council:meetings [2020/01/21 21:40] – [Voting Procedures] matt | ||
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===== Applications for Club Membership: ===== | ===== Applications for Club Membership: ===== | ||
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The Membership Administrator is empowered to provisionally accept new Club Members provided they meet our criteria for a properly constituted Club. The Club will then become a Member once we have received their membership fee, but this is provisional pending acceptance by the next Council Meeting. | The Membership Administrator is empowered to provisionally accept new Club Members provided they meet our criteria for a properly constituted Club. The Club will then become a Member once we have received their membership fee, but this is provisional pending acceptance by the next Council Meeting. | ||
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===== Procedure for Accepting Reports: ===== | ===== Procedure for Accepting Reports: ===== | ||
- | Once the meeting has finished discussing the contents of an Officer' | + | |
+ | Reports must be formally accepted by BCA Council. This may be done on a report-by-report basis or all together (at the Chair’s discretion which may be based on the opinions | ||
===== Meeting Minutes ===== | ===== Meeting Minutes ===== | ||
- | Minutes of meetings should include: | + | **Minutes of meetings should include:** |
- | | + | |
- | | + | |
- | | + | - Details |
- | | + | |
- | | + | |
- | | + | |
+ | - Details of discussions regarding the reports including a record of their acceptance. The reports themselves may be attached | ||
+ | | ||
+ | | ||
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+ | Minutes and other papers should be distributed as soon as practical after meetings, but within eight weeks maximum. Before publication, | ||
- | Minutes and other papers should be distributed as soon as practical after meetings. | + | **On publishing draft minutes, the Secretary should:** |
- | On publishing Draft Minutes the Secretary should send them to: | + | - Upload |
- | * all [[council: | + | |
- | * anyone listed in the attendance list for that meeting. | + | |
- | | + | |
- | A copy of all Draft Minutes | + | Minutes must be approved at the next Council meeting. Only in the event of significant changes being made should |
- | Only in the event of significant changes being made at the following Meeting, should approved Minutes also be distributed as above, although they should always be updated on the BCA Website. | ||
===== Voting Procedures ===== | ===== Voting Procedures ===== | ||
- | Voting is by simple majority of those present and eligible to vote with no minimum number necessary for the meeting to be quorate. The Chairman | + | Voting is by simple majority of those present and eligible to vote with no minimum number necessary for the meeting to be quorate. The Chair shall hold the casting vote. The Council Members page gives a list of those eligible to vote. Although an individual is free to represent more than one Group, nobody is entitled to more than one vote. |
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- | //Formally adopted at 2012 AGM. Last review: 11/06/12// | + | //Formally adopted at January 2020 Council Meeting. Last review: 11/01/20// |