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committees:start [2020/01/21 20:58] mattcommittees:start [2020/01/21 21:43] (current) – [Recording of Meetings] matt
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 A Standing Committee is set up by an Annual General Meeting which shall specify its terms of reference. BCA currently has four Standing Committees:  A Standing Committee is set up by an Annual General Meeting which shall specify its terms of reference. BCA currently has four Standing Committees: 
  
-  - Conservation & Access +  - Conservation & Access (C&A) 
-  - Equipment & Techniques +  - Equipment & Techniques (E&T) 
-  - Youth Development+  - Youth and Development (Y&D)
   - Training   - Training
  
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 Within the constraints of the standard operating procedures laid out below, each Standing Committee is free to regulate its own business.  Within the constraints of the standard operating procedures laid out below, each Standing Committee is free to regulate its own business. 
 +
  
  
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 ==== Notice of Meetings and Agenda ==== ==== Notice of Meetings and Agenda ====
  
-Notice of any meeting of a Standing Committee should be sent to each committee member(including nominated Regional Council or Constituent Body participants)and all members of BCA Council at least two weeks before the meeting.+Notice of any meeting of a Standing Committee should be sent to each committee member (including nominated Regional Council or Constituent Body participants) and all members of BCA Council at least two weeks before the meeting.
  
 The agenda, including the date, time and venue (or online joining details), together with details of all items to be discussed and any relevant supporting papers should also be circulated to each committee member and BCA Council at least one week before.  The agenda, including the date, time and venue (or online joining details), together with details of all items to be discussed and any relevant supporting papers should also be circulated to each committee member and BCA Council at least one week before. 
 +
 As a general rule, an agenda should contain sections for reports from convenors or others with specific duties, specific headings for items of importance as well as items concerning apologies for absence, acceptance/discussion of previous minutes and any other business. If possible, the date for the next meeting should also be considered, although it is acknowledged that for some Standing Committees who meet on a ‘when required’ basis, this may not be appropriate. As a general rule, an agenda should contain sections for reports from convenors or others with specific duties, specific headings for items of importance as well as items concerning apologies for absence, acceptance/discussion of previous minutes and any other business. If possible, the date for the next meeting should also be considered, although it is acknowledged that for some Standing Committees who meet on a ‘when required’ basis, this may not be appropriate.
  
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 Draft minutes should be upgraded to final minutes after approval at the next Standing Committee meeting, and the final document provided to the BCA Secretary to publish on the BCA website, replacing the draft minutes. It remains the responsibility of the Standing Committee Convenor to ensure minutes on the BCA website are kept up to date. Draft minutes should be upgraded to final minutes after approval at the next Standing Committee meeting, and the final document provided to the BCA Secretary to publish on the BCA website, replacing the draft minutes. It remains the responsibility of the Standing Committee Convenor to ensure minutes on the BCA website are kept up to date.
  
-//Formally adopted by 2020 January Council meeting//+//Formally adopted at the January 2020 Council meeting//
 //Last Review: 11/01/20// //Last Review: 11/01/20//
  • committees/start.1579640314.txt.gz
  • Last modified: 2020/01/21 20:58
  • by matt