Treasurer

Year End Procedure

File all bank statements for each bank account.
- Photocopy the previous years last statement and file as the first statement for this year so that both files have a complete record.
- Check all are present.

File all paperwork for expenses.
- Include all items where the payment date is in the current year. The payment date is the day when payment was initiated, not the date it reaches the bank account.
- You should also include items from the following year to be accrued. After the audit they should be moved from the current year folder to the next years folder (now the current one).
- File in payment date order.
- Check the paperwork is present for all transactions where possible.
- Inter-account transfer confirmation sheets are filed in expenses and not in income.

File all paperwork for income.
- Include all items where the banking date is in the current year.
- File in banking date order.
- Check the paperwork is present for all transactions where possible.

Enter all the transactions from the bank statements onto the spreadsheet, Paid Out on the Out sheet and Paid In on the In sheet.

Complete the Bank Reconciliation sheet to check all transactions have been included.
- Identify and record all un-cashed payments.
- Calculate Closing Balance = Opening Balance + Income - Expenditure
- Check Opening Balance + Last Years Outstanding Cheques = Statement Opening Balance
- Check Closing Balance - This Years Outstanding Cheques = Statement Closing Balance
- The spreadsheet is laid out to include the statement by statement figures thus making it easier to spot where any errors are.