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working_groups:conservation_access [2024/12/26 19:53] – Page Created. Committe page copied over. aidanworking_groups:conservation_access [2024/12/26 20:49] (current) – email address added - AK aidan
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 ====== Conservation & Access ====== ====== Conservation & Access ======
-\\ 
-**Conservation & Access Committee** 
  
-**Convenor:** Andrew Hinde //(due for re-election in June 2019)//+The working group's page on the BCA Website with its documents and minutes can be found [[https://british-caving.org.uk/about-bca/committees-groups/conservation-access-committee/|here]]. 
 + 
 +**Convenor:** Richard Vooght 
 + 
 +**Convenor Email Address:** conservation@british-caving.org.uk
  
 **Membership:** Representatives from each of the [[http://british-caving.org.uk/?page=131|Constituent Bodies]] and [[http://www.british-caving.org.uk/?page=88|Regional Councils]]. **Membership:** Representatives from each of the [[http://british-caving.org.uk/?page=131|Constituent Bodies]] and [[http://www.british-caving.org.uk/?page=88|Regional Councils]].
  
-**Meetings:** Meets as required, usually prior to Council Meetings, arranged by Convenor.+**Meetings:** Meets as required, usually prior to Council Meetings, arranged by the Convenor.
  
-**Reports to:** Quarterly at BCA Council, and annually at Annual General Meeting.+**Reports to:** the [[council:start|BCA Council]] at [[council:meetings|Council Meetings]], and annually at [[general_meetings:agm|Annual General Meetings]].
  
 **Terms of Reference:**  **Terms of Reference:** 
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 **Standard Operating Procedures:** **Standard Operating Procedures:**
  
-Committee membership+**Working Group Membership:**
  
 The voting members of the Conservation and Access committee should not exceed the Convenor, Constituent Body and Regional Council representatives plus five co-opted members. This is to limit the size of the committee to ensure its effective operation.  The voting members of the Conservation and Access committee should not exceed the Convenor, Constituent Body and Regional Council representatives plus five co-opted members. This is to limit the size of the committee to ensure its effective operation. 
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 The Convenor should keep a list of contact details for Constituent Body and Regional Council representatives and co-opted committee members, as well as any other relevant individuals, for the purpose of circulating dates and Agendas for meetings. These contact details should be stored securely by the Convenor and will be reviewed annually to keep them up to date. The Convenor should keep a list of contact details for Constituent Body and Regional Council representatives and co-opted committee members, as well as any other relevant individuals, for the purpose of circulating dates and Agendas for meetings. These contact details should be stored securely by the Convenor and will be reviewed annually to keep them up to date.
  
-Committee meetings+**Committee Meetings**
  
 Conservation & Access committee meetings will generally be held electronically using an up to date software programme (such as WebEx) to facilitate the attendance of committee members from across the country. Regional hubs can be established where committee members may gather to aid participation. If it is deemed necessary, face to face meetings may be called. Conservation & Access committee meetings will generally be held electronically using an up to date software programme (such as WebEx) to facilitate the attendance of committee members from across the country. Regional hubs can be established where committee members may gather to aid participation. If it is deemed necessary, face to face meetings may be called.
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 The Convenor will invite written reports from committee members ahead of meetings to aid proceedings. The Convenor will invite written reports from committee members ahead of meetings to aid proceedings.
 Between meetings, committee members and other individuals who may be able to provide useful input are encouraged to discuss matters via email. These discussions may then require a meeting to be called, and as such wherever possible the Convenor should be included in these discussions in order to facilitate meetings where required. Between meetings, committee members and other individuals who may be able to provide useful input are encouraged to discuss matters via email. These discussions may then require a meeting to be called, and as such wherever possible the Convenor should be included in these discussions in order to facilitate meetings where required.
-Regular agenda items may include: 
- 
-- Regional and Constituent Body reports 
- 
-- CRoW update (generic point to review any actions taken regarding CRoW and caving since the last meeting) 
- 
-- Relevant documents in need of review (a timescale of review for documents relevant to/maintained by C&A could be proposed, or this could happen on an ad hoc basis) 
- 
-- Difficult case reviews 
  
-- Status of conservation plans and audits+**Regular agenda items may include:** 
 +  * Regional and Constituent Body reports 
 +  * CRoW update (generic point to review any actions taken regarding CRoW and caving since the last meeting) 
 +  * Relevant documents in need of review (a timescale of review for documents relevant to/maintained by C&A could be proposed, or this could happen on an ad hoc basis) 
 +  * Difficult case reviews 
 +  * Status of conservation plans and audits
  
 Where meetings are held electronically, recordings of the video conferencing may be held until the written minutes are approved for the purpose of clarification. Where meetings are held electronically, recordings of the video conferencing may be held until the written minutes are approved for the purpose of clarification.
  
 +----
  
 +//Page created by Aidan Kuhlmann (Secretary) 26/12/2024.//
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